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Description
MailNotes: AI Executive Assistant for Gmail to Notion
Turn messy email threads into structured Notion pages with one click.
MailNotes is not just a connector; it's an AI-powered Executive Assistant living inside your Gmail. It analyzes entire threadsβand PDF attachmentsβto extract what actually matters, formatting it directly into your Notion database.
π NEW IN v1.8: EDITABLE PROPERTIES, SAVED PROMPTS & SMARTER AI
Before saving, you can now review and edit every Notion property the AI detected β sender, dates, tags, status, checkboxes, multi-select β directly in the preview screen. What the AI fills in, you can correct in seconds. Plus, save your most-used instructions as reusable prompts and apply them to any email with one click.
KEY FEATURES:
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Smart Summaries: Get high-level executive summaries in the same language as the email (English, Spanish, and more).
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Action Items & Tasks: Automatically detect next steps and save them as checkboxes in Notion.
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Editable Notion Properties: Review and correct every auto-filled field before saving β sender, dates, tags, status, multi-select and more. Full control, zero friction.
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Saved Prompts (Pro): Save up to 10 custom instructions and reuse them across emails. Tell the AI exactly how to process each type of email.
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Custom Instructions: Add tasks or context directly in the analysis β "Send invoice tomorrow" becomes a checkbox in your note, linked to the email content.
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Adaptive Notion Schema: MailNotes reads your database columns and fills them intelligently β no configuration needed.
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PDF Intelligence: Full structured analysis of attached documents. Invoices, contracts, reports β all extracted.
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Background Processing: Switch tabs or browse other emails while the AI works. Your note won't be lost.
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CRM-Ready: Automatically maps Sender, Email Date, and a Direct Link to the thread. A lightweight CRM in Notion without Zapier.
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Privacy First: We don't store your emails. Data is processed via secure AI and sent directly to your Notion.
PERFECT FOR:
- Freelancers tracking client leads.
- Agencies managing project feedback.
- Anyone who uses Notion as their Second Brain.
HOW IT WORKS:
1. Open an email in Gmail.
2. Click "Generate Preview".
3. Review the AI draft and edit any Notion property.
4. Click "Save to Notion". Done.
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Permissions (5)
Permissions
activeTabβΉ Can access the current tab when you click the extension scriptingβΉ Can inject scripts into web pages sidePanel storageβΉ Can store data locally in your browser tabsβΉ Can see your open tabs and their URLs
Details
| Version | 1.8 |
| Updated | Mar 25, 2026 |
| Size | 6.68MiB |
| First Seen | Mar 26, 2026 |
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